Agenda for 52nd Board Meeting
| Program Details | |
| 9:30 – 10:00 | REGISTRATION |
| 10:00 – 10:05 | Welcome by Executive Director, |
| 10:05 – 10:15 | Opening remarks by President |
| 10:05 – 10:20 | Adaptation of Agenda |
| 10:20 – 10:50 | Presentation by Tshong-Rigs |
| 10:50 – 11:00 | Question & Answer |
| 11:00 – 11:15 | Tea Break |
| 11:15 – 1:00 | Follow up of 50 & 51 Meeting |
| 1:00 – 2:00 | Lunch Break |
| 2:00 – 2:30 | New Agenda |
| 2:00 – 2:30 | DLC conference (meeting) |
| Expenditure | |
| .- Finalization | |
| ,-program | |
| ‘-DL mobile allowance start | |
| 2:30 – 3:0 | Election of New Board members |
| -Brief about election rules in article Association | |
| .- Finalization | |
| ,-program | |
| 3:0 – 3:30 | Election of New Board members |
| -Election Procedural (Physically/on line) | |
| 3:30 – 4:00 | Sum up by Executive Director |
Thanks
Minutes of the 52nd Board Meeting 2022.
Date: 15th January, 2022
Venue: New CAB office, near swimming pool, Thimphu
The Executive Director, welcomed the board members & highlighted the agenda in brief for the 52nd Board Meeting
held in CAB office through a presentation attached below. He informed the members that, as per the decision of the
51st Board meeting & in line with the training provider guideline 2012, the management had moved the office to the
current location and accordingly, established a separate training institutes as per the requirement. He also shared his
concern of long-term sustainability & challenges of the office due to the rapidly increasing mandates of this office
for the benefit of contractors are large.
Similarly, to have broader discussions, the executive director seeks valuable suggestion on the agenda & at the same time
expressed his appreciation to all the board members for their unconditional support during the critical times. He also
shared about challenges of collecting due membership fees because of the lack of cooperation & other adequate channels to
monitors on time. ED also informed about our survival on the limited membership fees till date in the absences of annual
construction fair since last one year.
The opening session was followed by presentation from Tshong-rig officials & the decision is attached in para- 13 of the
table attached.
The Board Meeting was attended by:
- Mr. Thinlay Gyamtsho, (President)
- Mr. Karchung Dukpa, (VP)
- Mr. Tshering Dorji, (VP)
- Mr. Neten Wangdi (Board Member)
- Mr. Kezang Choejur, (Board Member)
- Mr. Karma Tenzin, (Board Member).
- Mr. Leki Dorji, (Board Member).
- Mr. Tshering Yonten, (Executive Director) CAB
CAB Staff:
- Namgay Tshering (Program Officer)
Board Member absent:
- Mr. Tshering Drukpa (Board Member) Couldn’t attend due Covid restriction & lockdown in covid affected area.
- Mr. Dorji (Board Member) Couldn’t attend due to Covid restriction & lockdown in the south.
- Mr. Namgay (Board Member) Couldn’t attend due Covid restriction & lockdown in the south
- Mr Jamtsho (Board Member) Couldn’t make it due to the similar reason.
| Sl.no. | Meeting Agenda | Decision made during board meeting. |
| 1 | Appointment of Chairperson, DLC in Gasa is still on hold. | Board endorsed to appoint one interested contractor from Gasa directly. |
| 2 | Chairperson, DLC of Haa & Paro elected (Elected) | Informed accordingly. |
| 3 | Coordination of AGM couldn’t hold As advised by the Board the Association is taking up the issues of the contractors further only if the contractor approach us with the written application and likewise advise to those contractors who comes with verbal complain to submit us a written application. | Directed the management to note issues & follow up accordingly. |
| 4 | Wrote letter to Finance Minister for cost escalation but came as eligible for payment for balance works 24 August 2021Follow up for cost escalation for re-issue of notification but was turned down.Letter received from Tsirang Dzongkhag, Team lead by VP Karchung solved the case amicably. | The board conveyed their appreciation to the VP, Karchung Dukpa & team for the excellent mediation work on behalf of CAB executives. |
| 5 | Shifting of the office works and follow up on the approval of the full-fledged training institute has been part of the activities for last few months. | Although the decision of shifting the office was well discussed & during the 51st Board Meeting 2021, However, their own decision was raised more questions than answers even after their thorough deliberation. But the ED patiently clarified accordingly. |
| 6 | Officials led by the ED has attended the meeting organized by the UNDP, CO on the CMS training fund. The meeting comprises of the officials from UNDP, MoWHS and CAB. CMS training to the engineers will be able to roll out by the 3rd quarter of 2022, since the Ministry is updating the system and integrating the system with e-gp. | On this the Executive Director clarified to the board about the process of project fund & project execution system. The board member in their response suggested to seek direct funding rather than rooting through but the system doesn’t allow it so the members were informed about the international funding process. |
| 7 | Requirement of quarantine facilities to import the foreign workers is requested to the Minister, MoWHS and copied to the Minister, MoLHR | |
| 8 | Providing Day to day services to the member contractors (Renewal of CDB certificates, Trade license & NRE verification)Follow up on membership fees for the year 2021 was done rigorously | ED informed the members that staffs of this office take care of different work even during off hours. |
| 9 | 2% EMD facility to be given to the registered member of CAB has been appraised to the CDB Board. For a member CAB will help getting BG Patronage of the Association as proposed to be one of the Royals – to be study? Appointment of Chairperson, DLC Gasa ….??? | The idea for 2% EMD was not approved however, President will explore the possibility & inform in the next Board meeting. The proposal to appoint patronage was dropped due to sensitive issues behind it. DLC for Gasa was endorsed & advised to appoint directly rather than doing election. |
| 10 | Forth Coming Activities: Joint collaboration between the CDB & CAB, OHS training will be given to the construction firms. Various trainings will be provided once CAB becomes the full-fledged Training Institute (waiting for occupancy certificate to be registered as a full-fledged institute since it is one of the criteria set by the MoLHR to be register as an Institute) | ED informed the floor on upcoming joint training programs with various stakeholders. The members are also informed about the reasons of establishing Institute & its benefits. On this VP Tshering Dorji suggested the management to come up with sustainable programs which would benefit the office in the long term. He also shared his concerns on financial impact & institutes sustainability if the management fail to plan tangible programs. |
| 11 | Cab Training Institute (CTI) Logo | Logo of the training Institute was officially approved and the proposal to maintain new bank account in the BOB for training institute was also anonymously approved. |
| Training Fees approval 5 days training fees | ||
| 12 | Sl. Funding Members Non Members 1 Fund through agencies Nu.1000.00 Nu. 25000.00 2 Self funding with lunch. Nu.4000.00 Nu.7000.00 3 Self funding without lunch Nu.1500 Nu.3000 | Board approved the 5 days training fees as per the proposal. |
| 10 days training fees Sl. Detail of Fund Members Non Members 1 Funding from agencies Members Non Members 2 Fund through other agencies. Nu.2000.00 Nu.25000.00 3 Self Funding with lunch. Nu.5000.00 Nu.8,000.00 | Board approved the 10 days training fees unanimously. | |
| 13 | Proposal for MOU signing with IT & Tshong-rig: Mou to be signed with IT personal 3000/month: a. We need to have separate website page of CAB Training institute & need to monitor b. Being IT world, all the works are on line and we cannot effort to keep IT full time MoU to be sign with Tshong-Rigs:if approved after presentation a. We will be including in training as one of the courses. They will help to train and when we organize financial related training. b. He will prepare yearly accounts for the member either free or nominal fees c. Any other | Since IT as being essential for the digital world and to carry our day to day official work for the office. The executive Director proposed the members for approval of two MoU signing programs. Mou Signing with IT firm was approved as it required immediate service such as web design & other technical support for Training Institute. Tshong- rig representative was invited to present their service & the benefit of their account system. There was also Q&A session from the Board members. After their observation the board advised the office to try their system at least for two fiscal years i.e 2020 & 2021. The board also approved to install the account system guided by two finance committee members along with Tshong-rig staffs. The members accepted to pay one-time subscriber charges of Nu. 20,000 & Nu. 5000 monthly for the day to day account services till the CAB account personal is able to handle independently. |
| 14 | CAB Membership details of individual firms. | On this issue the members decided to increase the NRE charges for Non-members from initial amount to Nu. 10,000 for one side & depending on the number of side CAB should charge Nu. 5000 for each side. |
| 15 | SI No Name Amount Remarks 1 Retirement Benefit 326,023.00 Karma Wangmo 2 Retirement Benefit 300,000.00 Sonam Rinzin 3 Retirement Benefit 376,039.00 Kumbu Dema 4 Druk Events 466,000.00 Construction Fair stalls Total Amount Nu:- 1,468,069.00 | The board decided to pay balance PF of MR Sonam Rinzin after producing clearance from Banks.Management was asked to crosscheck further with the bank on this issue. Mr. Karma Tshering, Board member volunteered to follow up with Druk Event on balance payment and he proposed to award the work directly as a token of appreciation. |
| 16 | Name Amount Promised Amount Paid Balance Ms. T & K Construction Nu. 500,000 Nu. 100,000 Nu. 400,000 Ms. Varja Builder Nu. 500,000 Nu. 300,000 Nu. 200,000 Total Amount Nu. 10,00000 Nu. 400,000 Nu. 6,00,000 | Membership fees received details was also presented to the board they advised the management to stress more on NRE during renewals. Upon deliberation the president agreed to pump in nu. 200000 on the request of colleague board members. for the patron members |
| 17 | Mode of membership fees collections: Proposed membership to collect monthly: Large (30000/12) : 2500/month Medium (10000/12) : 850 per month Small (2000/12) : 170 per month | The board deliberated the idea submitted by management on process of collecting membership through direct deduction from their accounts. Despites objections from few board members in the beginning the board slowly approved & endorsed the proposal. Similarly, current fund position such as dues & bank balance was also presented to the board by ED. |
| 18 | (New Recruitment of staff) Appoint of one Engineer to help training: Immediately appoint and keep as intern for 2 Month 10000/ monthAfter 2 Months’ probation period, if found satisfaction then CAB pay for six-month payment of nu. 24190After probation period, if find good, pay housing allowance and recruit permanently in grade 8 Reason for appointments: He will be resource person for fresh engineer trainingWe will train him in OHS training of trainers in InstituteTo fulfill the requirement of training provider as trainer & to help assist. Mr. Namgay. | The proposal for the new Engineer recruitment was approved based on proposed package presented by ED. For training purpose. |
| 19 | Election of new board members : election rules a. Nomination to be circulate b. DLC meeting (fund required) c. DLC monthly allowance will start from January 2022 d. Online voting? (discussion) | Lastly, on the election issues. Since the term of current board expired by may 2022. The board decided to extend one more year till the COVID situation subside. They also directed the management to explore possibility of postal ballot facilities through enquiring ECB rather than online voting. |
20) Additional decisions made:
The president advised the ED to explore possibility of holding DLC Virtual meeting through the zoom facility of either
with CDB or any agency having this facility. Further the board members discussed on the packages of lump sum Nu. 12,000
for DLCs per year as proposed by the Executive Director.
As per the proposal from ED the board unanimously approved to pay a sitting fee of Nu. 4000 per day for every board meeting
of this office with effect from next board meeting.